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Getting started with Salesforce AI: what comes first

Getting started with Salesforce AI rarely means buying something new on day one. Many organisations already license some Einstein features, and the fastest route is to use those, fix the data they read, and add generative AI inside the tools your people already use.

Team testing an AI-generated account summary in Salesforce

Key takeaways

1

Check which Einstein features your current editions already include before you buy more.

2

Start generative AI with employees, through prompts and an assistant, then add agents.

3

The first months build data access, permissions and skills you reuse on every use case.

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The decision on the table is the order of work. Start with a customer-facing agent and you test your data, your permissions and your governance in public. Start with employees and you find the same gaps where a person catches them. The groundwork you lay in those first months, from field-level permissions to a trained admin team, carries over to every AI use case that follows, so it keeps its value even if the first pilot is paused.

Check what you already license

Many Salesforce editions already include predictive Einstein features, such as lead scoring, opportunity insights, case classification or engagement scoring in Marketing Cloud. What you have depends on your editions and contract, so the first step is an inventory rather than a demo. Switching on a feature you already pay for is the lowest-risk AI project you will run.

Those predictive features also test your data. A lead score that looks random usually points to missing or inconsistent fields, and that is worth knowing before any generative model starts writing from the same records. When to choose predictive or generative AI is covered in predictive and generative AI compared.

Clean the data the AI will read

Every Salesforce AI feature answers from your records, so their quality sets the ceiling. Duplicate accounts, empty fields and outdated knowledge articles turn into wrong scores and confident but wrong summaries. Fix the objects your first use case reads, and leave the rest for later.

For some use cases, that means unifying data across systems in Data Cloud (Data 360), the Salesforce layer that builds one customer profile from every channel. The case for that layer is set out in Data Cloud as a customer foundation. For a first use case that only reads data already in Sales Cloud or Service Cloud, you can start without it.

Start generative AI with employees

The safest first step with generative AI is a task an employee reviews before anything reaches a customer. Prompt Builder lets an admin write a reusable prompt template that pulls in record data, such as an account's open opportunities or a case history, and returns a summary or a draft. The employee reads it, edits it and decides what to send. Good first templates are call preparation, case summaries and follow-up emails.

The next step is an assistant inside Salesforce. Einstein Copilot (Agentforce) was the name for the conversational assistant that answers questions and runs actions from the screen your people already work in. Salesforce has since folded it into Agentforce, the platform it now uses for all its AI agents. The principle stays the same: the assistant works with the permissions of the person using it, so your sharing model decides what it can see.

Priscilla Calemi
Marketing & Community Manager

Switching on a feature you already pay for is the lowest-risk AI project you will run.

Priscilla Calemi

|

Marketing & Community Manager

Set the guardrails before the first rollout

Generative AI needs rules that predictive scoring did not. Decide which fields a prompt may read, which outputs a person must approve and who reviews a sample of the results each week. Salesforce provides controls that mask sensitive data before it reaches a language model and keep an audit trail. Your own policy decides how you use them. Write it once for all templates, because rules written per use case drift apart over time.

Ownership belongs in that policy too. Someone in the business owns each prompt template and its output quality, and an admin owns the permissions behind it. Without those two names, templates multiply and nobody knows which ones still produce good results.

Build skills in your own team

Salesforce AI is configured mostly by admins, with little code. That makes the admin team the main lever. Admins who can write and test prompt templates, read the audit trail and adjust permissions usually move faster than an external team can. Budget their time explicitly, because AI work often lands on top of an existing backlog.

Our consultants work next to your admins for exactly that reason, so the knowledge sits in your team as well as ours. Several of our people are Salesforce MVPs. Our weekly calls with Salesforce product management give us early input on new releases, which helps us tell you what is stable enough to build on and what is still moving.

Move to agents once employees trust the output

Customer-facing agents come after the employee phase, not in place of it. By then you know which data holds up, which prompts work and who owns what. Choosing the first process for an agent is covered in Agentforce use cases worth starting with.

Measure each step against the work it removes: minutes saved on call preparation, cases summarised without edits, time to first response. Those numbers make the case for the next step, and they come from your own team. They also tell you when to stop. A template that nobody uses after a month is a signal to fix the prompt or drop the use case, and either choice is cheaper than scaling something that does not help.

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About the Author
Priscilla Calemi
Marketing & Community Manager

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